This Cookie Policy explains how Lexacon Technologies Limited (“Lexacon”) uses cookies, scripts, and other similar technologies (“Cookies and Similar Technologies”) on our website (www.lexacon.ai) (“Site”) and as part of our Service (as outlined in our Privacy Policy). Terms capitalised but not defined in this Cookie Policy follow the definitions given in our Privacy Policy.


What is a Cookie?
A cookie is a small file stored on your computer or mobile device when you visit a website. Cookies help website owners and providers ensure sites function effectively, enhance usability (such as remembering your login information), and gather data for analytics and reporting.

Cookies are categorised based on who sets them. Cookies directly placed by the website owner or provider are called “first-party cookies.”

Cookies set by other entities are referred to as “third-party cookies.”

We use third-party cookies to enable additional features, like advertising and analytics, on our Site. Providers of these third-party cookies (such as Google) can recognise your device both when it visits our Site and other websites.


How We Use Cookies

We use cookies to:
- Facilitate our Service and ensure efficient and secure site functionality.
- Understand visitor interactions and usage patterns on the Site.
- Advertise our products and services (where permissible).
- Enhance the Site experience by personalising your settings, offering location-based content, and tailoring content that may interest you.

Types of Cookies We Use
- Necessary Cookies: Essential for the basic operation of the Site, enabling navigation and access to secure areas.
- Performance and Analytics Cookies: Allow us to track traffic and measure visitor engagement to improve the Site.
- Functional Cookies: Enable advanced features, such as remembering your preferences for future visits.
- Advertising Cookies: These Cookies and Similar Technologies, sometimes set by third parties, allow us to deliver targeted Lexacon ads on other websites and measure interaction with those ads.


How to Manage Cookie Preferences
We use Cookies and Similar Technologies in compliance with applicable laws, taking into account your location. In some jurisdictions, we will request your consent before placing Cookies and Similar Technologies or provide an opt-out option. You can also adjust cookie preferences through your web browser settings.

For assistance with managing cookies in your browser, please refer to the browser’s help section.

Please note that if you disable Cookies and Similar Technologies, our Site will remain accessible, but certain features or functionalities may be limited.

This Acceptable Use Policy forms part of your Terms of Service (“Terms”) with Lexacon. Any capitalised terms used but not defined in this Acceptable Use Policy have the meaning set forth in the Terms.

This Acceptable Use Policy outlines the rules and restrictions for using the Hosted Service (Lexacon AI Platform). By accessing and using our Hosted Service, you agree to comply with these guidelines.

Permitted Use:
The Hosted Service is intended solely for your business purposes.

Prohibited Activities:
You agree not to, and will not permit others to:

- Engage in unlawful, harmful, threatening, or offensive activities, including the upload or distribution of content that is defamatory, obscene, or discriminatory;
- Violate others’ rights, facilitate illegal activities, or publish material that promotes violence or unlawful behaviour;
- Intentionally introduce viruses, malware, or other harmful code that could damage or interfere with the Hosted Service;
- Access or use the Hosted Service to create a competing product, or reverse engineer any part of the Hosted Service; and
- Attempt to bypass, disable, or interfere with the Hosted Service’s security or access controls.

Intellectual Property:
You must not copy, modify, or distribute any portion of the Hosted Service, nor attempt to decompile or reverse engineer it, except as permitted by law.

Third-Party Access:
The Hosted Service is provided solely for your use. You may not license, sell, or transfer access to any third party.

Consequences of Policy Violation:
Violation of this Acceptable Use Policy may result in suspension or termination of your access to the Hosted Service, at our discretion.

PLEASE READ THESE TERMS CAREFULLY BEFORE YOU USE OUR SOFTWARE
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1. IMPORTANT TERMS
1.1. ‍These Terms of Service (the “Agreement”) are between you or the company you represent (“Subscriber” or “you”), and Lexacon Technologies Limited, a company registered in England and Wales under company number 15976107,  whose registered office is at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom (“Lexacon”, “us” or “we”) for the use of Lexacon.ai, the platform for automated contract management  (the “Hosted Service” or “Service”).

1.2. By using the Service, you confirm that you accept this Agreement and agree to comply with them. If you do not agree to this Agreement, you must not use our Service. If you register for a free trial, your use of our Service will also be governed by these Terms.1.3. Lexacon may update the Terms by posting updated Terms on our website. All updates become effective when posted.1.4. The Service and the Output of the Hosted Service are not legal advice. The Output of the Hosted Service may contain errors and misstatements or may be incomplete.
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2. DEFINITIONS. The definitions in Clause 12 (Defined Terms) apply to these Terms. All terms in quotation marks in the body of this Agreement are also defined terms.
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3. USAGE

3.1. You must be of legal working age, in the jurisdiction where you access the Service, to consent to these Terms and to use our Service.
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3.2. You may access, and we grant you the non-exclusive right to use, the Service pursuant to the Documentation. Access credentials are specific to the user to whom they are issued and may not be shared, including within the same organisation. You will take reasonable steps to prevent unauthorised use of the Service.

3.3. You shall not (i) use the Service in a way that infringes, misappropriates, or violates any person’s rights; (ii) access or use the Service from any Embargoed Countries; (iii) attempt to reverse engineer or attempt to discover the source code or engineering of the underlying model and systems of the Service or Lexacon’s subcontractors; (iv) attempt automated means to scrape content or Output from the Service; or (v) provide to Lexacon any personally identifiable genetic, biometric or health data, or payment card industry data (such as credit card numbers).

3.4. To the extent that you provide us with any Feedback, we may freely use and incorporate any Feedback into our products and services. Lexacon may not utilise Feedback in a way that identifies or could be used to identify you or your users, Customer Data, Content, or your Confidential Information.

3.5. Any third party software, services, or other products you use in connection with the Service (for example, your internet browser) are subject to their own terms, and we are not responsible for such third party products.
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4. CONTENT AND CUSTOMER DATA

‍4.1. You may provide Input to the Service and receive Output from it. While you retain ownership of your Content, you do not hold any ownership rights in the Output generated by the Service or any improvements, modifications, or enhancements made to the Service as a result of your feedback or use. 

4.2. Your Input may be the same as, or similar to, Input submitted by other users, and the Output you receive may be the same as, or similar to, Output given to other users. Any queries from other users and the responses they receive do not qualify as your Content.

4.3. You may need to upload documents (“Customer Data”) onto the Platform. We recommend that you remove any Personal Data from the Customer Data you upload. You shall only upload content relevant to the intended use of the Platform. Uploading unrelated files or attempting to access or retrieve source code shall result in suspension or termination of access. 

4.4. To enable us to provide the Services, you grant to us a non-exclusive right and licence to copy, process, store, transmit and use your data solely to the extent necessary to provide or improve the Service. We assure you that we will not use AI to make automated decisions based on Personal Data, nor will we share this information in an unredacted or non-aggregated form with unauthorised third parties.

4.5. Between the parties, you maintain all rights, titles, and interests (including all related intellectual property rights) in the Customer Data. You grant Lexacon and its Affiliates a non-exclusive, global, royalty-free right to process the Customer Data and your Input solely as needed to deliver the Service to you, resolve service or technical issues with the Service, or as required by applicable law. Additionally, you agree that Lexacon may use the Customer Data to improve the quality of the Hosted Service’s output, but only for this purpose and no other.4

4.6. We take the protection of your Confidential Information with utmost seriousness and commit not to disclose any confidential details regarding your business, operations, customers, clients, or suppliers, except as outlined in this clause. We may share your Confidential Information (a) with our employees, officers, representatives, subcontractors, or advisers who require access to it to fulfill our obligations under this Agreement. We will ensure that all such persons follow this confidentiality obligation; and (b) as legally required by law, a court of competent jurisdiction, or any regulatory authority.

4.7. Under data protection legislation, we are required to provide you with certain information about who we are, how we process your Personal Data and for what purposes. In our Privacy Policy, we also set out your rights in relation to your Personal Data and how to exercise them. 

4.8. You acknowledge and agree that certain data may be sent to third-party service providers, such as Anthropic, to support the Platform’s functionality and improve the Service. By using the Platform, you consent to this limited data transmission and understand that such third parties are independent entities. We do not assume any liability for the actions or omissions of these third-party providers, and all data transmissions will comply with applicable data protection laws.
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5. INTELLECTUAL PROPERTY RIGHTS AND TRADE MARKS

‍5.1 You acknowledge that all intellectual property rights in the Service and Platform are owned by us and/or our third-party suppliers. The rights to the Service and Platform are provided to you under a licence (not sold), and you do not have any intellectual property rights in the Service beyond the right to use it according to this Agreement.

5.2 Except as explicitly provided in this Agreement, these Terms do not grant you any rights to, or under, any patents, copyrights, database rights, trade secrets, trade names, trademarks (whether registered or not), or any other rights related to the Service.

5.3 We confirm that we hold all rights in the Service necessary to grant the rights we specify in these Terms.

5.4 The “Lexacon” name and “Lexacon” logo are registered trademarks of Lexacon Technologies Limited. You are not authorised to use them without our approval.

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6. FEES AND PAYMENTS

‍6.1. If you choose to subscribe to the paid or upgraded Service, you agree to pay all applicable fees or charges for your purchases, including those related to any Authorised Users, for a licence to use the Service. The fees will be based on the published prices, charges, and billing terms in effect at the time each payment becomes due.

6.2. All payments will be made electronically by credit card, debit card, direct debit, bank transfer, an online third-party payment system, or other online payment methods accepted by Lexacon. All amounts payable by you under this Agreement will be made to us in full, without setoff, counterclaim, deduction, or withholding. All electronic payments are contingent upon our receiving preauthorization from the issuer of your payment card.

6.3. If you are using our Hosted Service as part of a free trial, we will provide access to the Service free of charge for a limited period specified at the time of signup on a “trial basis.” The free trial is limited to one per company, unless otherwise permitted at our discretion. Should you choose to upgrade the Hosted Service to a paid subscription, the payment terms outlined in Clause 6.1 will apply.

6.4. During the free trial, you acknowledge that any documents or data uploaded to our Platform may become inaccessible unless you upgrade to a paid subscription before the trial period ends. If you do not wish to upgrade, it is recommended that you export any documents or data uploaded at the end of the trial period. We reserve the right to terminate the free trial in cases where we determine that it is being used in bad faith.

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7. TERM AND TERMINATION.

‍7.1 These Terms are effective from the Effective Date and will continue until they are terminated. Either party may terminate this Agreement by providing notice to the other. However, termination by either Lexacon or you will not take effect until all active order forms expire or terminate, as specified in your order form or this Agreement. In the event of termination, you are still required to pay any outstanding fees for services used but not yet paid.

7.2 Within 90 days following termination, Lexacon will securely delete any remaining Customer Data or Content unless you provide alternative instructions.

7.3 Provisions that are typically intended to survive termination, such as confidentiality obligations and payment of outstanding fees, will continue to remain in effect.

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8. WARRANTIES AND DISCLAIMER

‍8.1 You warrant that you have the necessary rights to your Customer Data and Input to use it with the Service, and you agree that your use of the Service will comply with all applicable laws and regulations.

8.2 Lexacon warrants that (i) the Service will materially meet the specifications outlined by Lexacon, including those in our Documentation, (ii) the Service will be performed professionally and competently, with employees who possess the required skills for fulfilling this Agreement, and (iii) to the best of our knowledge, the Service does not infringe on any third-party intellectual property rights.

8.3. Lexacon does not warrant that the use of the Service will be uninterrupted or free from errors, nor that it will meet any specific or heightened cybersecurity standards.

8.4. You acknowledge responsibility for selecting the Service to achieve your intended results and understand that the Service has not been tailored to meet your individual requirements.

8.5. For the avoidance of doubt, any outputs generated by the Service do not constitute legal advice or any other regulated legal services within the jurisdiction where the Service is being provided to you.

8.6. If you choose to use the “Ask an Expert” feature, any discussions or advice provided by experts are for informational purposes only. The intent of this feature is to assist in clarifying the Platform’s output and not to provide comprehensive commercial management or business guidance. We disclaim any liability for the accuracy, reliability, or results of any advice or recommendations provided through this feature.

8.7. Except for the warranties in this Clause, the parties disclaim all warranties, express or implied, including all implied warranties of merchantability, fitness for a particular purpose and title. 

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9. LIMITATION OF LIABILITY

‍9.1 Neither party will be liable to the other or to any third party for any indirect, incidental, special, exemplary, punitive, or consequential damages. This includes, but is not limited to, lost income, profits, revenue, business interruption, substitute service costs, or other economic losses arising from or connected to these Terms, regardless of the basis for liability (whether in contract, warranty, tort—including negligence—strict liability, or otherwise) and even if advised of the possibility of such losses.

9.2. Except for (i) either party’s payment obligations under these Terms, (ii) the claims specified in Clause 9.3 below, and (iii) claims based on liabilities that cannot legally be limited (such as tort claims for gross negligence or intentional misconduct), neither party’s total aggregate liability to the other or any third party for all claims related to these Terms (for any type of damages or liability) will exceed the amount you actually paid or owe to Lexacon over the previous 12 months for your use of the Service (the “Liability Cap”).

9.3 For claims related to data breaches involving your Customer Data due to Lexacon’s failure to meet its obligations under the DPA, or for breaches of confidentiality by either party, the total aggregate liability to the other party or any third party will be limited to two times the amount actually paid or payable by you to Lexacon in the 12 months preceding the claim related to the Service (the “Data Breach Cap”).

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10. GENERAL TERMS

10.1. Assignment: Neither party may assign these Terms without the advance written consent of the other party, except that Lexacon may (i) assign these Terms in their entirety to any Affiliate and (ii) assign these Terms in connection with a consolidation, merger or sale of all or substantially all of our assets.

10.2. Subcontracting: Lexacon may use subcontractors and other third-party providers in connection with the performance of its activities under these Terms as it deems appropriate, provided that it remains responsible for the performance of any such subcontractors or third-party providers.

10.3. Third Party Rights: This Agreement does not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of these terms.10.4. Confidentiality: Each party (as the “Receiving Party”) will use the same degree of care that it uses to protect the confidentiality of its own confidential information of like kind (but not less than reasonable care) to: (i) not use any Confidential Information of the other party (the “Disclosing Party”) for any purpose outside the scope of these Terms; and (ii) except as otherwise authorized by the Disclosing Party in writing, limit access to Confidential Information of the Disclosing Party to those of its and its Affiliates’ employees and contractors who need that access for purposes consistent with these Terms and who are bound by confidentiality obligations to the Receiving Party containing protections not materially less protective than this section. If the Receiving Party is required by law or court order to disclose Confidential Information, then the Receiving Party will, to the extent legally permitted, provide the Disclosing Party with advance written notification and cooperate in any effort to obtain confidential treatment of the Confidential Information. The Receiving Party acknowledges that disclosure of Confidential Information would cause substantial harm for which damages alone would not be a sufficient remedy, and therefore that upon any such disclosure by the Receiving Party, the Disclosing Party will be entitled to seek appropriate equitable relief in addition to whatever other remedies it might have at law.

10.4. Use of Name:  You grant us the right to reference You as a customer of the Service and to use Your logo for that purpose. You may terminate such right at any time by providing us with notice.

10.5. These Terms are governed by England and Wales law and you can bring legal proceedings in respect of this Agreement in the English courts.

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11. DEFINED TERMS.

‍11.1. “Acceptable Use Policy” means Lexacon’s policy governing the use of its Service.

11.2. "Access Credentials" means the usernames, passwords and other credentials enabling access to the Hosted Services, including both access credentials for the User Interface and access credentials for the API;

11.3. “Affiliate” means any entity that directly or indirectly controls, is controlled by, or is under common control with the subject entity where “control,” for the purposes of this definition means direct or indirect ownership or control of more than 50% of the voting interests in the subject entity.

11.4. “Agreement” has the meaning set forth on the cover page.

11.5. “Confidential Information” means all information that is maked as “confidential” at the time of disclosure by the Disclosing Party or reasonably should have been understood by the Receiving Party to be confidential due to the nature of the information disclosed and the circumstances surrounding the disclosure. 

11.6. "Customer Data" means all data, works and materials: uploaded to or stored on the Platform by the Customer; transmitted by the Platform at the instigation of the Customer; supplied by the Customer to the Lexacon for uploading to, transmission by or storage on the Platform; or generated by the Customer using the Hosted Services (but excluding usage data relating to the Platform and Hosted Services, and excluding server log files);

11.7. "Customer Personal Data" means any Personal Data that is processed by the Lexacon on behalf of the Customer in relation to this Agreement, but excluding personal data with respect to which the Lexacon is a data controller;

11.8. “Content” means Input and Output collectively.

11.9. "Data Protection Laws" or “DPL” means the EU GDPR and the UK GDPR and all other applicable laws relating to the processing of Personal Data;

11.10. "Documentation" means the documentation for the Hosted Services produced by Lexacon and delivered or made available by Lexacon to you. Lexacon may update the Documentation from time-to-time.

11.11. “Effective Date” means the date which is the earlier of when you first use the Service or when you first make payment.

11.12. "EU GDPR" means the General Data Protection Regulation (Regulation (EU) 2016/679) and all other EU laws regulating the processing of Personal Data, as such laws may be updated, amended and superseded from time to time.

11.13. “Feedback” means any suggestions, enhancement requests, recommendations, corrections, or other feedback provided to Lexacon by You relating to our offerings. Feedback excludes Customer Data and Content.

11.14. "Hosted Services" means Lexacon.ai, the platform for automated contract management and as updated by the Lexacon from time to time subject to the restrictions set out in this Agreement;

11.15. "Intellectual Property Rights" means all intellectual property rights wherever in the world, whether registrable or unregistrable, registered or unregistered, including any application or right of application for such rights (and these "intellectual property rights" include copyright and related rights, database rights, confidential information, trade secrets, know-how, business names, trade names, trade marks, service marks, passing off rights, unfair competition rights, patents, petty patents, utility models, semi-conductor topography rights and rights in designs);

11.16. “Output” means the output provided by the Service to a user in response to such user’s Input.

11.17. "Personal Data" means personal data under any of the Data Protection Laws;

11.18. "Platform" means the platform managed by the Lexacon and used by the Lexacon to provide the Hosted Services;

11.19. “Privacy Policy” means Lexacon’s policy governing the privacy provisions related to its Service.

11.20. "Support Services" means support in relation to the use of, and the identification and resolution of errors in, the Hosted Services;

11.21. "Supported Web Browser" means [the current release from time to time of Microsoft Edge, Google Chrome or Apple Safari;

11.22. "UK GDPR" means the EU GDPR as transposed into UK law (including by the Data Protection Act 2018 and the Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019) and all other UK laws regulating the processing of Personal Data, as such laws may be updated, amended and superseded from time to time; 

11.23. "User Interface" means the interface for the Hosted Services designed to allow individual human users to access and use the Hosted Services.